Student guidelines
University Works (UW) Program Guidelines
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Pay Structure
- Students in the UW program are paid a base wage of $15.50 an hour.
- Rates above the base wage are the responsibility of the employer.
- Students are not paid for any sick days or vacation days taken.
- The University will pay statutory holiday pay according to the Employment Standards Act.
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Working Hours
- Fall/winter weekly maximum: 12 hours.
- Summer weekly maximum: 35 hours.
- Employees who work less than a 5-hour shift will receive a 15-minute paid break.
- Employees who work 5 hours or more will receive a 15-minute paid break in addition to an unpaid lunch break at a minimum of 30 minutes.
- Student employees are allowed to work up to a maximum of 7 hours a day.
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Student Eligibility
To be eligible for the University Works program, students must:
- Be registered in full-time undergraduate studies in the current academic year (Sept. to April).
- Have a demonstrated financial need.
- Have a minimum GPA of 2.0 in their last full-time semester.
- Students registered with Student Accessibility Services must be enrolled in a minimum full-time course load of 40%.
- Students holding a TA/RA position during the employment term are not eligible for the UW program.
- Students must be returning to full-time undergraduate studies at Ontario Tech in the upcoming fall semester.
- Students enrolled in more than two courses from May to August are not eligible to participate in the Summer UW program.
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Mandatory Training
- Once hired, mandatory training instructions will be provided to students through their Ontariotechu.net email.
- Students must complete all mandatory training within the first two weeks of employment.
- If the student has previously been an employee within the University Works program and has completed the training, they do not need to complete it again.
Roles and Responsibilities
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The Student Awards and Financial Aid (SAFA) Office
- Coordinates the process of requesting, approving and advertising jobs for Ontario Tech employers.
- Determines student eligibility via application forms and provides communications regarding the UW program.
- Provides training to the students and outlines the details of the program.
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The Employer
- Interviews and hires qualified students.
- Informs the SAFA office of hires.
- Ensures the student receives orientation, AODA training, safety and job training.
- Ensures the student understands the terms of employment (i.e. pay rate, start and end dates, performance expectations, dress code, etc.).
- Must notify the SAFA office and Human Resources if the student is terminated or resigns from their position.
- Ensures the student's timesheets in Web-Time (my.ontariotechu.ca/) reflect the hours worked.
- The employer is responsible for collecting and submitting the 3-page contract (signed by both the student and employer) to universityworks@ontariotechu.ca in the first week of employment.
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Student Responsibilities
- Understands and meets the terms of employment.
- Fulfills their job requirements outlined by their employer.
- Completes all mandatory training within the first two weeks of employment.
- Ensure their timesheets are submitted through Web-Time (my.ontariotechu.ca/) in accordance with the submission schedule.
- The University Works program aims to provide valuable work experience; however, students should not replace current full-time/part-time employees.
- Students cannot act as Research Assistants (RA).