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Rights and responsibilities

As an employee at the university, students should be familiar with their rights and responsibilities as well as understand the importance of confidentiality, professionalism and conduct.
  • All students in the University Works program must be treated fairly and feel comfortable in their place of employment. It is valuable for employers to know their students’ rights in order to ensure they maintain a safe and healthy work environment.
  • If you have any concerns about your work environment, contact the University Works program via email at
  • Resources:


  • As employees, students may have access to confidential information. It is essential that any information accessed by students in their role as an employee is kept confidential and that they adhere to the privacy policies and procedures.
  • The university takes the Freedom of Information and Protection of Privacy Act (FIPPA) very seriously. Read the Ontario Tech University student confidentiality page for details regarding access and privacy policies in correlation with the Government of Ontario. To learn more about FIPPA, refer to the Freedom of Information and Protection of Privacy Act on the Government of Ontario website.

Professionalism and conduct:

  • As employees, students are expected to adhere to Ontario Tech’s standards of professionalism and conduct with regard to the following as outlined by their employers:
    • Dress code
    • Punctuality
    • Respect for colleagues and employers
    • Working expected hours and days

Student Awards and Financial Aid (SAFA):

  • Collect signed employee contracts.
  • Co-ordinate the process of requesting, approving and advertising jobs for Ontario Tech employers via the Student Life Portal.
  • Determine student eligibility via application forms and provide communications regarding the University Works program.
  • Provide training to the students, outlining the details of the University Works program.

The employer:

  • Interview and hire the qualified student.
  • Inform SAFA of hires.
  • Provide SAFA with the signed employee contract.
  • Ensure the student receives all mandatory training.
  • Ensure the student understands the terms of employment (i.e. pay rate, start and end dates, performance expectations, etc.).
  • Approve the student’s hours after the student submits them via MyOntarioTech.
  • Notify SAFA and Human Resources if the student is terminated or resigns from their University Works position.

The student employee:

  • Understand and meet the terms of employment.
  • Fulfill the job requirements.
  • Hand in all required documents to the University Works Coordinator and Ontario Tech Payroll.
  • Complete all mandatory training within the first two weeks of employment.
  • Submit completed hours via MyOntarioTech by the timesheet submission deadlines.